We’ve put together this section to give you quick answers to Frequently Asked Questions about the JCI European Academy. The list will continuously be updated. If you can’t find the answer to your question here, contact the Academy Organizing Committee by sending an email to [email protected]
Accommodation before and after the JCI European Academy
If you arrive on Thursday (or even before), you can stay at the hotel Fars Hatt for the special JCI EA price. In the participation fee accommodation from Friday 14 – Tuesday 18 August (4 nights) is included. Any additional nights are at your own costs. More information will be sent to the delegates.
The prices for the 2020 JCI European Academy are the following:
Normal price 5399 SEK valid for 10 days after receiving the invoice, until 31 May
Second price 5999 SEK valid for 11-30 days after receiving the invoice, until 7 June
Late price 6399 SEK valid after 30 days of receiving the invoice and for all after 10 June
Confirmation letter and invoice for the fee will be sent by email to approved applicant. Please note that the second and late price includes mandatory reservation fee 1000 SEK. Applicant needs to pay it in 10 days to reserve her/his place. After that she/he has 20 days to pay the full amount or place is not guaranteed. (Example: Applicant pays the reservation fee 1000 SEK after she/he has received the invoice. After 2 weeks she/he pays the rest 4999 SEK to finish the registration.)
Please note that the registration is done after we have received the full payment.
The price includes all course material, accommodation for 4 nights and meals (breakfast, lunch and dinner) from Friday lunch until Tuesday breakfast.
Please remember that any fees your bank charges for international bank transfers are at your own cost. We recommend paying via our partner TransferWise to save the extra costs. See the invoice for more information.
Take into account that international bank transfers can take a few (working) days. Your fee is determined by the date the money are registered at our bank. Reminders with additional fee is only sent to those affected.
If there is a difference between the amount received by us and the amount you are invoiced for (including new price levels), we kindly ask you to pay the remaining amount upon registration.
You will receive several information letters consisting:
- You receive a confirmation letter with invoice and get the chance to book extra services
- Welcome e-mail after the payment, more information about JCI European Academy and the extra services
- Pre-assignments and personality profile tasks
There will also be information on our Official Facebook page “JCI European Academy“.
If you do not get any information, please check your spamfilter in your e-mail. In the communication with the delegate, and in the sub-forms, we use the e-mail address of the delegate that was filled in the application. Should you change the e-mail address, please contact the Academy Team.
The Academy Team will organize a shuttle bus service from Landvetter airport to Hotel Fars Hatt for Thursday evening and Friday morning arrivals. More information about the booking will be sent to the delegates.
To arrange your own transfer, check out Flygbussarna for getting from the airport to Gothenburg and then Västtrafik for the bus from Gothenburg to the hotel in Kungälv (Hotel name: Fars Hatt). The bus from the airport to Gothenburg takes about 30 minutes and the bus from Gothenburg to Kungälv takes about 25 minutes. Both buses depart every 10-15 minutes.
Travelling by public transport (Flygbuss + local bus) will cost approximately Flygbuss + local bus 140 SEK per person for a one-way ticket.
If you are arriving at Gothenburg Airport we recommend you take the airport bus (Flygbuss) towards Gothenburg. Travel all the way to Nils Ericsson Terminalen (name of the main bus station, Göteborg Central station).
Bus to Hotel Fars Hatt, Kungälv is Grön Express (name of the bus that belongs to Västtrafik company) and you will find it as you step out from Flygbuss and go inside the terminal building, then turn right, go out and once more turn right. Now you see in front of you Nordstan, a big shopping mall. Grön Express towards Kungälv leaves from the nearest bus stop with the name Nordstan. The bus stop close to the hotel is called Fars Hatt.
NOTE: Ask the Grön Express bus driver if the bus goes to Fars Hatt, since not all of them go via Kungälv city. If you are not lucky the first time you ask, wait a couple of minutes for the next Grön Express.
You will need one ticket for the airport bus and one for Grön Express. Tickets for the airport bus can be bought in advance through their website or on the buss with a credit/debit card. Local bus tickets can be bought through the app or on the buss with a credit/debit card.
If you are staying a few days extra in Gothenburg and going from the city central to Kungälv we still recommend you take Grön Express. Local transport is operated by Västtrafik and there are different types of tickets ranging from single tickets to two day tickets. Single tickets can be bought on the trams and busses with credit/debit card or through the app.
Taxi is also a possibility, with a cost around 750 SEK per ride from the airport to the hotel (make sure to get a price quote from the driver before departure, most offer a fixed price).
Name of public transport apps:
‘Reseplaneraren’ by Västtrafik AB to plan journeys
‘Västtrafik To Go’ by Västtrafik AB to purchase tickets
JCI European Academy location
The Academy takes mainly place in Hotel Fars Hatt in Kungälv, north of Gothenburg in Sweden. Hotel rooms will be shared during the Academy with other delegates, according to a “buddy” system.
Some parts of the training are held in the nature and forest outside the Kungälv city centre, as well as in Bohus Fortress.
Hotel Fars Hatt
Gamla Torget 2
442 31 Kungälv
Telephone: +46 (0) 303 109 70
Web page: www.farshatt.se
Cancellations and substitutions
If you need to withdraw from participation after payment, please contact the COC as soon as possible. They will look into a potential substitute by contacting candidates on the reserve list. Be aware though that the later the cancellation the more difficult it is to find a substitute. The COC can at no point give any assurance that a substitute can be found.
If a substitute is found, you will receive a refund. However the reservation fee is not returned.
If no substitute can be found, a cancellation fee will be charged, based on the following terms:
For cancellations done before July 10, you will receive a 50% refund.
For cancellations after July 10, no refund will be made.
All cancellations must be sent by e-mail to: [email protected]
Your stay in Gothenburg will be at the very best time of year. The temperature is 15-25°C but there may still be the occasional rain showers. Weather forecast for Kungälv.
Clothing & packing
In general: casual wear.
Saturday’s dinner: smart casual.
Final presentations: business.
Graduation Ceremony: black tie (long gala dress) or national dress.
Outdoor activites & Sunday dinner: outdoor clothing (see weather)
You will need casual wear for most of the Academy. For the outdoor activity in the forest you will need suitable outdoor clothing; for example, jeans, hiking boots (or similar), warm and rainproof clothing.
You may also like to bring water bottle, sun lotion, insect repellent, an umbrella and swimming costume (there is a pool at the hotel if you have time…).
You might want to use a tablet or a laptop during group assignments.
It would be cool – and a climate-smart statement – if you take your own badge lanyard with you to the academy.
Do not forget to bring enough business cards with you to maintain and extend your network. You will meet almost 100 other delegates.
Swedish crowns (SEK) – unfortunately not Euros.
We strongly advise you to bring Swedish currency upon your arrival because there will be no or little time to make a withdraw. We still want to inform you that there are several ATM machines about 15 minutes walk from the hotel.
Do I need any money?
All the food and the rooms are included in the price. For lunch, water and soft drinks are served, so if you want something else to drink you have to pay yourself. Alcohol is not included in the price except during the Gala dinner where wine will be served with the food. There will also be one dinner that won’t be at the hotel.
Schedule during the JCI European Academy
We consciously do not provide you with a detailed schedule. What you need to know is that registration is on Friday 14th of August between 9:00 and 12:00. The Academy officially starts on Friday, August 14th at 1:00pm and you are required to be registered and present at that time. The Academy ends with breakfast on Tuesday, August 18th.
Please keep in mind that the days during the Academy are fully booked and you WILL NOT have time to leave the Academy during this time. All modules are mandatory, sightseeing and shopping needs to be conducted before or after the Academy. Tell family and friends that you will be happy to have contact with them again after the academy.
The JCI Achieve and JCI Impact included is not a part of the JCI European Academy schedule/program, but recommended as a pre-academy. See more information below.
JCI European Academy takes no responsibility for the participants’ insurance (health or travel etc). Make sure that your insurance is valid in Sweden and covers outdoor activities. Please make sure to bring your European Health Insurance Card in case an accident will occur. Do not worry… We did not schedule those, but it’s good to be prepared!
In order to graduate from the JCI European Academy, you have to complete pre-tasks on time. Information has been sent to the delegates.
Citizens from some countries require a visa to enter Sweden. The visa application should be made at the Swedish Embassy in your country before departure. We will send an official invitation to those who require one. Please contact the Academy Team ([email protected]) if you need more information.
JCI Achieve and JCI Impact
It is strongly advised to have graduated from JCI Impact and JCI Achieve before you attend the JCI European Academy (but it is not a demand). We will organize these courses on Thursday evening (JCI Achieve at 17.00-20.00) and Friday morning (JCI Impact at 9.00-12.00) before the JCI European Academy starts. More information and registration has been informed to the academy delegates.
Where to reach us
- The applicant fills out the web application form at www.jcisweden.se/jciea/application.
- The National President priorities the list of the applicants from their National Organization. Password and login to the nomination system will be sent to the National Organization’s official JCI e-mail adress (e.g. [email protected]).
- Academy welcomes the accepted delegates and sends out the invoice starting at the beginning of May.
- The registration is completed when the payment is done.
Schedule with deadlines
April 20 – Last date of application for guaranteed spots of every(* JCI National Organization.
April 30 – Last date for the National President to confirm their guaranteed nominees. After this point also reserves will be invited if we have extra places still available.
June – If places open up, more reserves will be invited in. National Presidents make sure all liable applications are on the reserve list.
July 10 – Last day to pay the registration fee.
August 14-18 JCI European Academy (check the schedule lower down on this page)
(* = Please notice that some JCI National Organizations might have their own deadlines regarding their Annual Meetings and National Board Meetings. Always check your own National schedule!
Guaranteed places: Every European JCI National Organization has a possibility to send in at least three (3) delegates, if the JCI National President has approved and nominated the applications at latest on the 30th April 2020. If the JCI National Organization has more than 1500 members, they have guaranteed five (5) delegates with the same deadline for nominations. The maximum amount of delegates per one JCI National Organization is eight (8) delegates, however we can not guarantee this amount to any JCI National Organization at any point. The situation lives the whole spring when we know more after the 30th April, how many JCI National Organization will use their potential of the guaranteed places. After that we start to give out more places to the people who have been nominated by the JCI National President and are in the queue. All the places are finally confirmed only after the registration fee is paid.
This page will be updated during the year. Latest updated on 26th January 2020.